Administrative Assistant

About Us

Catch Vibe Voice is a logistics and operations company dedicated to delivering top-quality service with precision, efficiency, and integrity. Located in Jersey City, NJ, we specialize in warehousing and distribution solutions that keep supply chains moving. We pride ourselves on a collaborative team environment, strong work ethic, and opportunities for growth within our organization.

Job Description

We are seeking a reliable and detail-oriented Administrative Assistant to join our team in Jersey City. The successful candidate will play a vital role in supporting day-to-day office operations, ensuring smooth workflow, and assisting various departments with administrative tasks. This is an excellent opportunity for someone looking to contribute to a fast-paced office and grow their career within a supportive organization.

Responsibilities

• Manage and organize company files, records, and documentation

• Answer and direct incoming calls and emails in a professional manner

• Schedule meetings, appointments, and maintain calendars

• Prepare reports, memos, and other business correspondence

• Support team members with various administrative tasks

• Maintain office supply inventory and place orders when necessary

• Assist with data entry and filing systems

• Ensure the office environment is tidy and well-organized

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred

• Proven experience as an administrative assistant or in a similar role

• Strong organizational and time-management skills

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Ability to work independently and as part of a team

• Attention to detail and problem-solving abilities

• Professional and positive attitude

Benefits

• Competitive salary based on experience ($42,000 – $55,000 annually)

• Opportunities for professional growth and advancement

• Supportive and collaborative team environment

• On-the-job training and development

• Paid time off and holidays

• Health and wellness support