Property Management Administrator

Inland Companies and Colliers is the largest full-service real estate firm in Wisconsin, specializing in Commercial Real Estate Brokerage and Property Management. Since 1971, we’ve been committed to building relationships that stand the test of time, guided by our core values: Warrior-Spirit, Empathy, and Better Together.

We’re seeking a detail-oriented and proactive Property Management Administrator to support our Property Management team and deliver a world-class experience to our commercial office tenants. This role blends accounting, administrative, and customer service responsibilities to ensure smooth and professional operations.

Key Responsibilities

Accounting & Financial Support

• Process accounts payable (coding, data entry, vendor communications).
• Manage accounts receivable: generate rent statements, process utility/work order billbacks, apply payments, and follow up via email on delinquencies.
• Assist with monthly financial reporting, accruals, A/R commentary.
• Contribute to budgeting, reforecasts, annual expense estimates, and CAM reconciliations.
• Assist with lender reserve requests and draw submissions.

Lease & Vendor Administration

• Interpret lease agreements and prepare lease abstracts for accurate billing/reporting.
• Maintain and update Yardi and Excel rent rolls.
• Manage lease documents, amendments, service contracts, and correspondence.
• Coordinate bid proposals and vendor agreements using internal templates.

Administrative & Tenant Services

• Maintain organized electronic and physical files for leases, financials, and property documents.
• Provide admin support for tenant/building improvement projects.
• Assist with tenant move-in coordination and welcome materials.
• Support facilitation of tenant service requests with management and engineering.
• Offer front desk and Tenant Coordinator coverage as needed.
• Support special projects as directed by the Senior Property Manager.

Communication & Customer Service

• Professionally greet and assist tenants, vendors, and guests.
• Answer/direct calls and inquiries; relay accurate messages.
• Build and maintain strong tenant, owner, contractor, and colleague relationships.
• Ensure timely response and billing for tenant service requests.

• Associate’s degree in Accounting, Finance, or Business required; Bachelor’s preferred.
• 2+ years of experience in accounting, finance, or administrative support (commercial real estate a plus).
• Proficiency with Microsoft Office (especially Excel).
• Familiarity with tools like AVID, MRI, Yardi, Kardin, or Argus.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication skills and customer service mindset.
• Professionalism, discretion, and ability to handle confidential information.
• Tech-savvy and eager to learn new platforms.

Preferred Skills

• Experience with facilities/work order platforms (e.g., Angus Anywhere, Building Engines, MRI Workspeed).
• Knowledge of Smartsheet or similar tools.
• Understanding of GL accounting and variance analysis.
• Entrepreneurial mindset with a collaborative, solutions-driven attitude.

Our Core Values

Integrity: We do what’s right, every time.
Warrior-Spirit: We thrive on challenge, pursue excellence, and innovate boldly.
Empathy: We lead with kindness, trust, and emotional intelligence.
Better Together: We are stronger as a team; we succeed and grow together.

Why Join Us?

At Inland Family of Companies, we’re proud to be a workplace where culture matters. We identify needs and offer solutions that work. If you’re ready to be part of a dedicated team that prioritizes relationships, professionalism, and service, we encourage you to apply.

Our Benefits Package Includes:

• Three Medical Plan Options
• Dental and Vision Coverage
• Flexible Spending Plan
• Short-Term & Long-Term Disability
• 401(k) with Immediate Eligibility
• Company-Paid Life Insurance
• Educational Assistance
• Generous PTO & Paid Company Holidays

Equal Opportunity Employer
Inland Family of Companies and Colliers are proud to provide equal employment opportunities. We do not discriminate based on race, creed, origin, marital status, sexual orientation, age, disability, veteran status, or any characteristic protected by law.