Operations & Administrative Coordinator (Contractor)

We’re looking for a highly organized, proactive, and detail-oriented individual to join us as an Operations & Administrative Coordinator on a contract basis. This role involves supporting our team across HR, finance, operations, and special projects. It’s ideal for someone who learns quickly, can manage tasks independently, and is comfortable working with data and numbers.

This is not a traditional employee role – we’re seeking someone who can collaborate as an independent contractor, with the flexibility and responsibility that brings.

Responsibilities

• Support onboarding and offboarding for employees and contractors
• Help manage office equipment, software setup, and supplies
• Assist with payroll prep and finance-related admin (e.g. timecard checks, deposits)
• Maintain and update internal documents and task checklists
• Handle day-to-day administrative and operational support
• Track key deadlines, reports, and recurring tasks
• Help coordinate logistics for events and internal projects

• Based in Aguascalientes, Mexico (south side preferred)
• Conversational English (can follow instructions and join basic meetings)
• Strong organizational and time-management skills
• Quick learner, self-starter, and highly proactive
• Comfortable working with spreadsheets, numbers, and structured data
• Previous experience in admin, operations, HR, or finance is a plus
• Familiar with tools like Excel, Dropbox, Gmail, and online forms

What We Offer

• Flexible contract role (independent contractor)
• Clear processes and structured tasks
• A chance to work across various areas of the business
• Opportunity for long-term collaboration based on fit and performance