Part Time Administrative Assistant

Job Summary
The part-time Administrative Assistant will provide essential administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including deposit and donation processing and reconciliation; database management, including updating member information/changes/classifications and assisting with chapter needs such as startup, insurance, closing, and event needs; communications; acting as a liaison between other offices and organizations

Responsibilities

· Review and process all online donations

. Assist chapters with certificates of insurance by processing requests

· Process all deposits delivered by mail service, deposit processing service

· Review ACH deposits with Bookkeeper

· Create reports based on incoming deposits and campaigns

· Complete monthly reconciliation form and provide to DOO, CEO, and Bookkeeper.

· Manage communications with members such as thank you and tax acknowledgment letters, updates on requests, etc.

· Update the database with changes of address, new members, volunteer classifications, etc.

· Initiate and manage the logistics of opening new chapters –

· Serve as liaison with simple voting software utilized during board member elections annually

· Manage the logistical process of closing of chapters

· Assist chapters with store orders. Invoice chapters as needed

· Update all trackers accordingly.

· Assist with website forms and update to chapter locator as needed

· Annual conference support, both remotely and in person

· Perform other administrative duties as needed by management.

Qualifications:
• Bachelor’s Degree
• Five or more years’ experience providing administrative support in a business setting, preferably in a non-profit
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in Social Media Management
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks efficiently.
• Must be your only dedicated role, and your only employment.

Preferred Qualifications:

· Bereaved parent/Sibling or grandparent or comprehensive understanding and experience working closely with bereaved or grieving populations

· Empathetic

· Experience working remotely for a decentralized, virtual staff operation

To Apply: Submit your resume to [email protected]

Job Type: Part-time

Pay: $19.00 – $22.00 per hour

Expected hours: 20 per week

Application Question(s):
• This position is a part time position but needs to be your dedicated job. Do you have other work obligations?

Shift availability:
• Day Shift (Required)

Work Location: Remote