Remote Executive Assistant

This a Full Remote job, the offer is available from: Anywhere

This is a remote position.

An established Business Consultancy firm specialising in company compliance and registrations, is seeking a Virtual Executive Assistant to support the company Director with both business and personal initiatives. The role requires 15 hours per week to start for a 3-month trial period. Flexible working hours but availability for 2–3 key meetings per month during business hours is ideal. Week-to-week availability will shift slightly depending on meeting days or project phases

The ideal person understands the “language” of business compliance, professional services, and high-performance leadership, as well as to engage with stakeholders.

To assist in managing high volume of tasks, meetings, and email communications daily — with multiple internal projects (e.g., software, business partnerships) and executive-level correspondence.

Key Responsibilities:
• Email Management: Monitor and manage Gmail inbox; flag priority emails, draft replies, and follow up on outstanding items.
• Calendar & Scheduling: Set up meetings, manage changes, and coordinate time zones where needed.
• Meeting Support: Attend online meetings, take notes, extract action items, and follow up with responsible stakeholders.
• Project Follow-Through: Help drive small internal initiatives (e.g., workshop coordination, service launches), nudge stakeholders, and track deadlines.
• Liaison & Coordination: Communicate with accountants, team leads, and partners during tax season or project rollouts.
• Light Personal Admin: Assist with tasks like personal finance reminders, doctor bookings, and coordination during periods of family adjustment (e.g., newborn phase).
• Correspondence Drafting: Draft and send professional emails or LinkedIn messages on my behalf.
• Ad-Hoc Admin: Help with light research, organising documents, or compiling notes when needed.

Requirements:
• Strong written and verbal communication skills
• Proactive personality with strong follow-through
• Comfortable with Gmail, Google Calendar, Outlook, ChatGPT, and can easily adapt to new tools
• Able to learn and manage context across multiple threads and priorities
• Understands business/compliance environments (e.g., CIPC, company registration, SARS deadlines)

Salary:

R 200 – R 220

This offer from “RecruitMyMom.co.za” has been enriched by Jobgether.com and got a 84% flex score.