VA Part-Time Construction Admin Assistant (U.S.-Based, Remote)

Job Title:

Part-Time Construction Admin Assistant (U.S.-Based, Remote)

About Us:

Millennium Contracting Services Inc is a growing electrical contractor operating in Texas and New Mexico. We take pride in our workmanship and professionalism, and we’re now building the right backend support to match. We’re looking for a part-time, U.S.-based virtual assistant who understands the paperwork-heavy world of construction — from submittals and certified payroll to material approvals and Procore uploads.

Position Details:
• Remote / U.S.-based only
• 15–20 hours per week
• Flexible hours, but availability during business hours is preferred
• You’ll work closely with the owner, not with GCs or engineers (yet)

Responsibilities:
• Prepare certified payroll reports and maintain compliance documents
• Create and organize submittal packets (materials, cut sheets, spec approvals)
• Track and update Procore documentation
• Upload job documents into Notion and/or Google Drive
• Keep folders organized: plans, permits, approvals, RFIs, etc.
• Track deadlines and approvals and notify owner of missing items
• Assist with insurance renewals, COIs, and licensing paperwork
• Help systematize back-office documentation

Tools We Use:
• Procore
• Notion (project dashboard)
• Google Drive
• QuickBooks (reference only — no accounting work)
• Email / text / occasional video calls

You Are:
• Based in the U.S.
• Detail-obsessed and organized
• Familiar with construction submittals, compliance paperwork, or certified payroll (or very willing to learn)
• Comfortable using (or learning) Procore, Notion, and Google Workspace
• Someone who takes initiative and helps keep the owner out of the admin weeds

Bonus Experience (Not Required but Helpful):
• Worked with an electrical, HVAC, or GC office
• Submitted materials to engineers or architects for approval
• Helped manage job documentation or project records

To Apply:

Please send:
• A short summary of your experience with construction or compliance admin
• Your hourly rate
• One example of a time you helped keep a contractor or team more organized

Ana Medina

Millennium Contracting Services, Inc.

915-208-0626
[email protected]

Job Types: Full-time, Part-time

Pay: $20.00 – $30.00 per hour

Expected hours: 5 – 15 per week

Work Location: Hybrid remote in El Paso, TX 79938