Payroll and Accounts Payable Specialist – remote

Position Title: Payroll and Accounts Payable Specialist – remote

Contract: Full-time, Independent Contractor

Location: 100% remote  

Working hours: 40 hours per week   
  

Our Firm: 

Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation. Learn more at: www.sterlingtonlaw.com.   
Responsibilities:

Payroll
• Preparation and reconciliation of monthly payroll summaries
• Recording of payroll bills and journals
• Processing of payroll payments
• Involvement in improvements to and consolidation of current payroll processes (we currently use multiple payroll processing systems like XE, Gusto, Ramp, Payoneer)
• Monthly creation and distribution of individual payment summaries to law partners
• Preparation of origination partners’ monthly distribution calculations
• Preparation of the origination partners’ annual true ups
• Maintenance of accurate payroll records, including salary changes, bonuses, benefits, and employer tax deductions
• Coordination and liaison with HR to ensure current and accurate employee data
• Reconciliation of benefits deductions
• Reconciliation of 401K deductions
• Monitoring and resolution of payroll system exceptions and issues
• Monitoring and resolution of federal and state payroll tax-related issues
• Responsible for year-end payroll reporting, compliance and filings including W-2s, 1099s and K-1s.
• Involvement in workers’ compensation or other audits
• Preparation of ad hoc / monthly management payroll/comp reports as needed.
Payables
• Review, verification, and processing of vendor invoices, reimbursements, and other disbursements
• Tracking payment approvals, due dates, and ensuring timely releases
• Maintenance and monitoring of vendor records and monitoring
• Work with procurement manager to clarify and resolve any discrepancies
• Reconciliation of AP aging reports and assistance with the monthly close processes
• Recruiter fees calculations
• Recording and reconciliation of credit card transactions incurred by law partners
• Intercompany reconciliation for credit card transactions, payables, and expenses
• Report preparation and tracking of monthly business development expenses per partner
• Ensuring accuracy of the prepaid account balances, client reimbursables, and advances to team member accounts.
Experience:
• 5 years’ experience with Payroll/Accounts Payable
• Must have experience with US payroll i.e W-2’s, 1099’s and K-1s
• Experience with payroll systems
• Experience of maintaining accurate payroll, tax and state registrations filings
• Professional Services preferable
 

Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing.   
    

This position is not currently open to recruiting agency submissions.