Executive Virtual Assistant (Creative Ops + Recruiting Focus)

Executive Virtual Assistant (Creative Ops + Recruiting Focus)

Status: Part-Time Remote (with potential to grow)

Pay: Competitive hourly or monthly rate (based on experience)

Overview

This role is for a proactive, detail-oriented, and creatively inclined Virtual Assistant who thrives at the intersection of operations, recruiting, and content creation. You’ll help drive recruiting across multiple Keller Williams market centers, support executive admin functions, and bring our brand to life through smart, timely, and polished content.

Key ResponsibilitiesExecutive Admin Support

– Manage calendar and scheduling across multiple ventures
– Respond to and organize communication via email, Slack, and text
– Maintain digital systems (Drive, Dropbox, etc.)
– Support light project management (reminders, timelines, deliverables)

Recruiting & CRM Support

– Update and track candidate journeys in OnTask Recruiter
– Monitor activity and follow-ups across recruiting pipelines
– Help draft and send outreach (email/text) to prospective recruits
– Assist in pulling, cleaning, and importing agent lists

Creative Content Support

– Create simple and fun graphics in Canva Pro (e.g., signature blocks, agent highlights, recruiting call-outs)
– Edit short videos in CapCut or similar (for Reels, TikToks, Shorts)
– Help brainstorm and execute organic content for recruiting, culture, and brand vibe
– Turn raw ideas into polished deliverables (fast and scrappy beats fancy and slow)

Social Media Engagement & Organization

– Log into Carie’s accounts to like, comment, and build relationships
– Proactively follow and engage with recruiting targets (IG/FB/LinkedIn)
– Organize social lists by priority and market
– Schedule consistent posts using Later or Buffer
– Stay on top of platform trends (esp. Instagram, TikTok, and LinkedIn)

Ideal Candidate

– Creative + resourceful: you know how to make simple things look sharp
– Digitally fluent: strong understanding of how Instagram, LinkedIn, and TikTok algorithms work
– Comfortable on camera tools: you can edit video, choose music, and know what catches attention
– Organized + proactive: you keep things moving and people informed
– Flexible and responsive: you like variety and can pivot as needed

Preferred Tools

– CRM: OnTask Recruiter
– Design: Canva Pro
– Video: CapCut, Instagram Reels, or similar
– Scheduling: Google Calendar, Later/Buffer
– Communication: Gmail, Slack, WhatsApp

Success Looks Like

– Carie’s content is consistent, creative, and on-brand
– Recruiting targets feel seen and curious to engage
– Her time is freed up to focus on vision, not the details
– You’re a trusted, behind-the-scenes partner in getting sh*t done

Job Types: Part-time, Contract, Temporary

Pay: From $35.00 per hour

Expected hours: 10 – 30 per week

Work Location: Remote