Personal Virtual Assistant – Lifestyle, Organization, and Planning Support

I’m looking for a reliable, detail-oriented Personal Virtual Assistant to support me in streamlining and managing daily planning, logistics, and digital organization. This is a part-time, long-term position (1-2 hours/day to start) with potential to expand.

Your role will focus on helping me stay clear, organized, and supported – across personal errands, digital systems, planning small group events, and maintaining daily momentum.

This is not a corporate admin or heavy business operations role. You’ll be supporting me personally and collaborating with my business assistant – through a blend of structured task tracking, light research, follow-ups, and coordination.

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✨ Key Responsibilities:

1. Task & Calendar Management

• Maintain a personal task tracker (Google Sheets)

• Propose weekly plans, track daily progress, and update statuses

• Send daily updates with task status + gentle reminders

2. Lifestyle & Logistics Coordination

• Research and coordinate personal bookings (e.g., travel, wellness, home services)

• Manage personal errands: deliveries, returns, appointment scheduling

• Make occasional phone calls on my behalf

3. Digital Organization & Learning

• Organize folders, notes, and documents in Google Drive

• Create naming systems, summaries, and help keep my space digitally clean

• Help structure personal learning resources, classes, and references

4. Home & Environment Setup

• Support planning and organizing home or temporary residences

• Track household to-dos and service coordination

5. Small Group & Event Support

• Help coordinate small gatherings, workshops, or mentoring sessions

• Assist with scheduling, communication, and light material prep

6. Drafts & Templates (w/ AI Support)

• Prepare clean first drafts (lists, check-ins, communications)

• Use tools like ChatGPT when appropriate (training provided if needed)

Tools We’ll Use:

• Google Sheets (task tracking)

• Google Drive (organization)

• Optional: Notion, Canva, ChatGPT

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What Matters Most:

• Proactive, clear communicator (daily check-ins are expected)

• Reliable, consistent, and organized

• Respectful of personal boundaries and confidentiality

• A calm, supportive energy — someone who thrives in clarity and care

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Time Commitment:

• ~1–2 hours/day (Monday to Friday)

• Daily check-ins required, preferably in the evening (your time zone flexible)

• Potential to grow into 10+ hours/week based on alignment and trust

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️ Ideal Experience:

• Virtual assistant or personal support background

• Familiarity with managing digital organization and logistics

• Comfortable using AI tools and structured communication

• Event or group coordination is a plus (but not required)