Administrative Assistant - LA (Facilities Dept)

Amity Foundation, an internationally acclaimed Teaching, and Therapeutic Community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as an Administrative Assistant (Facilities Dept). This groundbreaking opportunity will allow you to work with our prison and re-entry programs helping the community and will also enhance your training and experience in the field.

About Amity:

Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building.

Remembrance, Resolution, Reconciliation, Restoration, Renewal

About the Position:

The Administrative Assistant (Facilities Dept) provides clerical support for the Project Manager, Construction Manager, and Vice President of Facilities and Assets.  They are responsible for a variety of functions including document processing and preparation, scheduling, data entry, reception and secretarial duties.

• Produces weekly and monthly reports as required by Vice President of Facilities & Assets and Home Office. 
• Handles phone calls and correspondence as required. 
• Ensures that the facilities charge cards, and vendor accounts have adequate controls. 
• Prepare purchase orders, expense request, travel itineraries, etc. for maintenance dept. 
• Develop tracking systems as needed. 
• Ensure all Home Office policies regarding money, expenditures, reimbursement timelines, etc. are followed. 
• Act as facilities department purchasing agent for all expenditures. 
• Establishes and maintains all general and facilities department filing systems. 
• Assists in overseeing facilities department. 
• Attend and participate in community activities, as appropriate. 
• Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to, arranging itineraries, preparing agendas, arranging meetings, and composing correspondence and memos. 
• Establishes and maintains files and records, which may include clinical or other confidential materials. 
• Receives, screens and routes visitors, correspondence, and telephone calls. 
• May attend committees or other meetings. 
• May assist in research compilation and organization of statistical and narrative data for reports and proposals. 
• Coordinate routine data entry of administrative information, which may include general faculty (staff) records and training. 
• Manage the logistics of routine in-service trainings. 
• Attend and participate in Amity community building functions.  
• Completes other related duties as assigned.

• Education and Experience:

• Be at least twenty-one (21) years of age.  
• Possess either a high school diploma or equivalent. 
• Possess good interpersonal, written, communication and typing skills. 

• Required: N/A
• Preferred: N/A

• Excellent organizational skills and attention to detail.
• Ability to foster teamwork and cohesiveness.
• Excellent written and verbal communication skills.
• Extensive knowledge of office management systems and procedures.
• Ability to maintain confidential information.
• Ability to operate general office equipment.
• Proficient in Microsoft Office Suite or similar software.

• Medical, Dental, Vision.
• Paid vacation, sick time, & holidays.
• 401K, HSA, & Life insurance programs.
• Organization committed to community action.
• Community oriented workplace.