Assistant Property Manager (Hybrid/Remote in Nashville)) in Nashville, TN

Assistant Property Manager (Hybrid/Remote in Nashville)) – Jones Lang LaSalle – Nashville, TN – work from home job

Company: Jones Lang LaSalle

Job description: JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL has a great opportunity to join our Retail Property Management team in Nashville.
• *This is a Hybrid/Work from Home position (2-3 days/week) in the downtown Nashville office.

The Assistant Property Manager (APM) is responsible for providing support to assigned Managers in all areas of management for the assigned properties to include maintenance, property inspections, tenant relations, collections, monthly reporting, annual budgeting, risk management, property improvements, preparation of contracts, collection of certificates of insurance, sales collection and accounts payables. The APM must possess strong organizational skills and be able to manage multiple priorities at one time.

AREAS OF RESPONSIBILITY

Accounting
• Assist PM with preparation and submittal of Monthly, Quarterly Reports and Budgets and ensure all deadlines are met as required by client.
• Follow up with property accountants on Accounting Transactions (AT’s) Manual Billing Adjustments (or create the MBA’s) as needed per modifications.
• Communicate with Property Accountants and A/R person to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements.
• Monthly A/R collections and follow-up as directed by PM.
• Calculate CPI Rent Increases.
• Review Reconciliations with PM for approval and ensure proper mailing of year-end reconciliations. Work with tenants on questions regarding the reconciliations once mailed and follow up on payments.
• Processing payables in a timely manner.
• Run reports such as Rent Rolls, AR reports, Renewal Option reports, etc. and post as requested. Upload or download items from Client Sites.
• Collection and entry of sales in the accounting system or excel spreadsheets and running the sales reports.
• Keep track of Real Estate Taxes due date; ensure checks are processed and mailed by due dates. Follow up to ensure payments were received and processed by the tax authorities

Administrative Support
• Set up new Tenant and Vendor files and organize per client’s and PM’s instructions including filing.
• General filing- responsible for ensuring all document/paperwork for the property is filed no less than weekly; this includes but not limited to lease documents, legal correspondence, executed service contracts, correspondence, monthly reports, payables. All files at the property should comply with JLL Audit requirements.
• E-Mail should be checked regularly throughout the course of the day to ensure prompt attention to immediate issues are directed /acted upon immediately.
• Administering email distribution of Tenant statements. Assist tenants with any questions/issues regarding their statement.
• Prepare letters for new tenants such as Possession letters, Commencement Date Certification, Rent Commencement letters, etc.
• Request new vendor set up and updates.

Operations
• Assist with tenant issues or maintenance calls including follow up.
• Maintain/Update Emergency Response Manuals or create for new properties.
• Maintenance of property information spreadsheets; including tenant contact, vendor Contract Tracking, Vendor COIs, and building contacts.
• Prepare and process Vendor Agreements. Set up new vendor files and maintain as required by client.
• Update utility tracking reports.
• Assist Property Manager to coordinate tenant improvement and capital projects.
• Under the direction of Property Manager, prepare incident reports and communicate with the insurance company when needed.
• Assist with Acquisition and Disposition processes.

Leasing
• Tenant Insurance tracking.
• Maintain Tenant COIs and follow up on those that are not correct, lacking coverage and expiring.

Assist in new tenant move in and move out requirements.

Miscellaneous
• Performs additional job duties as requested.

KNOWLEDGE, SKILLS, AND ABILITIES

REQUIREMENTS:

Education/training: Associates or Bachelor’s Degree preferred

Years of relevant experience: 2-3 years of open air or commercial property management

Certifications/license: Tennessee Real Estate License required w/ 90 days

Skills and knowledge:
• In depth understanding of financial aspects of property performance.
• Must be customer focused.
• Experience with YARDI accounting system.
• Experience with Kardin accounting system
• Be able to plan and have competency in using Microsoft Office (especially Excel), navigating the internet, and general use of personal computer

Location:

Hybrid –Nashville, TN

Job Tags:

Property Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page

I want to work for JLL.
Assistant Property Manager (Hybrid/Remote in Nashville)) – Jones Lang LaSalle – Nashville, TN – work from home job

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Location: Nashville, TN
Assistant Property Manager (Hybrid/Remote in Nashville)) – Jones Lang LaSalle – Nashville, TN – work from home job

Job date: Thu, 17 Aug 2023 04:32:08 GMT

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Assistant Property Manager (Hybrid/Remote in Nashville)) – Jones Lang LaSalle – Nashville, TN – work from home job