Document Systems Management Coordinator – Entry Level

Position : Document Systems Management Coordinator – Entry Level

Location : Vernon Hills, IL

Duration : 3 Months

Total Hours/week : 40.00

1st Shift

Client: Medical Device Company

Level of Experience: Entry Level

Employment Type: Contract on W2 (Need US Citizens or GC Holders or GC EAD or OPT or EAD or CPT)

3 must have’s on the resume
• Advanced level experience using Microsoft Office (Excel, Word, Access Database)
• Electronic document management experience (SAP, MasterControl, Siemens TeamCenter)
• Learning Management Systems (updating training requirements)

Job Description
• Top skills would be experience in an Admin role for a fast-paced environment, ability to multi-task, advanced level in Microsoft office, attention to detail, and a commitment to work onsite.
• Using MasterControl and Learning Management skills as well

Essential Duties And Position Responsibilities
• Serve as the Electronic Document Management System (EDMS) and Learning Management System (LMS) administrator (e.g., maintain accurate users, assign passwords and privileges, update training requirements, etc.)
• Ensure timely, accurate and efficient preparation and management of documents
• Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents
• Process changes via the EDMS and DCN systems
• Provide database navigation and troubleshooting support for the EDMS, LMS and paper based DCN system)
• Assist managers to ensure required training is assigned and documented
• Update V. Mueller Product Database (VMPD)
• Provide documentation and training compliance metrics as requested
• Maintain central device master documentation
• Maintain records in accordance with record retention policies.
• Interface with internal and external auditors during review of the applicable quality management sub-systems (i.e., those pertaining to documentation, change control, and training)
• Continuous improvement of the change control, documentation control, and training systems.
• Successful completion of projects assigned by management to support business imperatives.
• Other duties as assigned

Qualifications, Knowledge, And Skills Required
• Associate degree preferred, high school diploma or equivalent required.
• Excellent verbal and written communication skills.
• Strong collaboration across business functions.
• Ability to aggressively drive results in multiple projects simultaneously.
• Use of Microsoft Office software to generate formal procedures, control logs and databases.
• Two years of relevant work experience required, preferably in a regulated medical device or pharmaceutical environment.
• Understanding of blueprints, standard operating procedures, and overall documentation systems.